Welcome to the Silent Auction Manager for the Gaming Hoopla!

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Auction Check Out Procedure

Here, you will be able to get your Bidder/Seller Number and you'll also find forms to fill out for your auction lots. Once the auction is over, you'll be able to see the auction items you've both bought and sold and how much they went for. Just follow these simple instructions to get the ball rolling.

Important Details for the Silent Auction

Lot Submissions

You can submit your lots starting now!

All lots must now be submitted before you bring them to the Auction area at the convention. 

Submit your lots by Thursday, April 25th at 6:00 pm and we will print your bid sheets out for you and have them for you when you arrive at the convention. If you complete the online lot registration after that, you will be responsible for printing out and bringing your own bid sheets. Once again - no lots will be accepted without submission of the lot online in advance (with a printed out bid sheet)

Silent Auction Hours

Drop off lots: Friday, April 26th 10:00 am to 8:00 pm and Saturday, April 27th 8:00 am to 4:00 pm

Place Bids: Friday, April 26th 10:00 am to 8:00 pm and Saturday, April 27th 8:00 am to 6:00 pm

Pick up: Will begin at approximately 8pm on Saturday; earlier if everything is ready.

Pick Up Plan

We have a great, dedicated room for the Auction this year. We are very hopeful that the layout of the room will allow for a much easier and quicker time through to pick up your items. The room has doors on opposite sides. During the Auction, only the doors by the Auction HQ will be open, but during pickup, both sets will be open. You'll enter through the back doors, give your seller/bidder number to our staff, gather your items, and then head out through the main doors to the Auction HQ, where you'll find our staff and volunteers ready to process your payment or pay out your sales total.

Changes from 2018 continuing in 2019

We have made some changes to how the Silent Auction will work in 2018. Some of them have been mentioned above, but to summarize the details:

  • Sellers must now submit their lots online in advance. This change has been made to make things easier for our volunteer auction staff. The auction has grown massively in the past few years, and more and more people are coming up to the auction with stacks of things and hand-written bid sheets. That worked fine when there were a few items, but when we get over a hundred, all coming in at once, it's a massive drain on volunteer resources to get these lots into the system.
  • The Lot Submission Period has been extended. Because of the previous change, we have now extended the timeframe for you to enter your lots. You can now enter your lots through Saturday. Any lots entered by 6pm on the night before the convention (Thursday, April 26th) will have their bid sheets printed out by our staff and made available to you when you arrive at the auction area. You have the ability to print your own bid sheets after that timeframe, and if you are staying at the Doubletree, they have a business office available for guests where you should be able to print out bid sheets for your lots up until the lot drop off cutoff on Saturday.
  • We are highlighting the items where 100% of the proceeds to the Hoopla. You may not know this, but there are several sellers who donate 100% of the proceeds of their Auction sales to the Hoopla (you can do it too! It's an option when you submit your items). The fact that you may not know this is why we are going to make these items stand out even more.

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